GDPR Privacy Notice

Torpoint Community College GDPR Privacy/fair processing notice

as at March 2018

 

Students and parents

We hold personal data about students to support teaching and learning, to provide pastoral care and to assess how the College is performing. We may also receive data about students from other organisations including, but not limited to, other schools, local authorities and the Department for Education.

This data includes, but is not restricted to:

Contact details

Results of internal assessment and externally set tests

Data on pupil characteristics, such as ethnic group or special educational needs

Exclusion information

Details of any medical conditions

We will only retain the data we collect for as long as is necessary to satisfy the purpose for which it has been collected.

We will not share information about pupils with anyone without consent unless the law and our policies allow us to do so. Individuals who wish to receive a copy of the information that we hold about them/their child should refer to sections 8 and 9 of the Data Protection policy.

Once our students reach the age of 13, we are legally required to pass on certain information to Cornwall Council which has responsibilities in relation to the education or training of 13-19 year-olds. Parents, or students if aged 16 or over, can request that only their name, address and date of birth be passed to Cornwall Council by informing the Attendance Manager.

We are required, by law, to pass certain information about students to specified external bodies, such as our local authority and the Department for Education, so that they are able to meet their statutory obligations.

 

Staff

We process data relating to those we employ to work at, or otherwise engage to work at, our College. The purpose of processing this data is to assist in the running of the College, including to:

Enable individuals to be paid

Facilitate safe recruitment

Support the effective performance management of staff

Improve the management of workforce data across the sector

Inform our recruitment and retention policies

Allow better financial modelling and planning

Enable ethnicity and disability monitoring

Support the work of the School Teachers’ Review Body

Staff personal data includes, but is not limited to, information such as:

Contact details

National Insurance numbers

Salary information

Qualifications

Absence data

Personal characteristics, including ethnic groups

Medical information

Outcomes of any disciplinary procedures

We will only retain the data we collect for as long as is necessary to satisfy the purpose for which it has been collected.

We will not share information about staff with third parties without consent unless the law allows us to.

We are required, by law, to pass certain information about staff to specified external bodies, such as our Local Authority and the Department for Education, so that they are able to meet their statutory obligations.

Any staff member wishing to see a copy of information about them that the school holds should contact the HR Manager.